Welcome to P&G Accounts Payable external website! We are committed to working with our valued suppliers to help achieve on-time, accurate payment, and have designed this site specifically for you. Please use the information provided here as your guide to preparing invoices and receiving documents.
P&G Supplier Site has 3 main purposes to serve our current Suppliers:
- To provide clear invoice requirements (format and content), allowing for a proper processing of invoices by the P&G Accounts Payable organization.
- To provide the address information where the invoices should be sent. Note that these addresses differ region by region, country by country, and even Legal entity by Legal entity.
- An avenue for P&G suppliers to access payment status information via the supplier portal.
Customers are the main priority for us. We strive to improve our customer service by achieving our goals and create solutions that are consistent with the P&G values of "doing the right thing". Therefore, the purpose of our effort is the maintenance of payments on time with zero defects under required control, resulting in the highest efficiency and quality in the payment process.
Our main goals to achieve excellence include:
- Delivering the best in class services to the customers.
- Payment on time with zero defects while keeping a customer-driven attitude.
- Continuous improvement.
- Observance of P&G's Core values and principles.
Payment Processes
P&G is currently using paper and electronic invoicing (paperless solutions) to process your invoices for payment. Although we maintain the traditional paper process; we encourage you to read the following information regarding the non paper options. These solutions have excellent results on payment on time and have additional benefits such as:
- Cash predictability. Vendor knows when payment will be made (ERS-SOI)
- Reduction of contact regarding incorrect, unpaid and misdirected invoices
- Eliminates the cost of sending paper invoices
- 24 x 7 posting possible (EDI/XML)
If you want to get the advantages of using electronic invoicing, please talk to your purchasing or accounts payable contact to have more information on the conversion process.
Electronic invoicing - paperless solutions
Settlements, ERS and consignment, are the preferred payment processes because they oftentimes eliminate receiving invoices and streamline the payment process.
- ERS or Evaluated Receipt Settlement is the process in which the payments are generated from the good receipts entered in our system by the plant. That means the payment is based on what P&G receives. The payments are generated by a settlement run by P&G. Suppliers do not need to send any kind of invoice. Instead of that, suppliers can receive weekly or monthly settlement information with the detail of further payments.
- SOI or Supplier Owned Inventory is the process in which the material is received in consignment and P&G pays what it's consumed during the month. The payments are done by a settlement that is run at the site at the end of the month.
Electronic invoices are the second choice in the non paper solutions. This is receiving XML or EDI invoices from the vendors. The invoices process automatically and only require human intervention for errors.
- XML or eXtensible Markup Language is a markup language that allows organizations to define their own data structures for exchanging information over the internet.
- EDI Electronic Data Interchange or EDI is a technology created for the interchange of business documents from 2 or more companies using electronic solutions.
* Settlements and electronic invoices are not applicable in some countries due to legal restrictions that require paper invoicing.
Paper Invoices
Remember that your paper invoices should accomplish some legal and quality requirements in order to guarantee their correct process for payment. In the Home section you can access the “Invoicing Information” to check these requirements and the mailing addresses where you should send your invoices to.
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