We are committed to making payments as quickly and efficiently as possible. As such, we want to inform you about the various invoicing methods available for you to do business with P&G.
P&G supports many paperless invoicing methods as well as paper. While we realize that every supplier is different, we strongly recommend that you use the most appropriate e-invoicing option for your company before resorting to paper
The table below summarizes all invoicing methods and helps you select the best invoicing option for your company.Use the criteria listed on the left side to understand which option best suits your need. Click on each box to find more information about each method – overview, enrolling process, and cost structure when applicable.
The table is from a buying P&G Legal entity point of view only. The ‘Country’ dimension in the table is referring to the country where the purchasing P&G Legal entity is VAT registered. Suppliers need to perform their own due diligence to assess if the proposed invoicing solutions are meeting their specific relevant country requirements as well.
This table depicts the invoicing methods available for paperless countries. If the country you are looking for is not listed in the table, it is not a “paperless country” and you must submit paper invoices.(Note: this table may not be visible on mobile devices)
P&G is going through a Procurement optimization which includes the implementation of a purchasing solution, Coupa for indirect (non-Material Requirement Planning) goods and services. Coupa will be used by P&G to send purchase orders and to receive invoices electronically from suppliers. For further information/onboarding around Coupa Supplier Network go to this Link. For additional details regarding the P&G Coupa deployment, please send an email to the following regional IONs: firstname.lastname@example.org (North America), coupasupplierLA.email@example.com (Latin America), firstname.lastname@example.org (Asia), CoupaEurope.email@example.com (Europe) and firstname.lastname@example.org (India, Middle East Africa)
The chart in this Link contains all available invoicing methods for “Coupa-P&G” suppliers depending on the combination of suppliers’ country and P&G buying locations’ country.
For a Coupa Overview go to: www.coupa.com/e-procurement/innovations/supplier-network
For a Coupa invoicing tutorial go to: success.coupa.com?cid=supplier-getting-started
For additional help in identifying the invoicing option best suited for your needs, click on the button to use the interactive wizard. The wizard is designed to be used to determine the most suitable invoicing method for your use per Country. If you invoice too many different regions, we recommend you use the wizard multiple times for each country where the purchasing P&G legal entity is VAT registered to best understand the most suited method for you. You may want to consider using a method supported by most countries of interest. However, you may end up having to use more than one invoicing methods for different countries even if the purchasing P&G Legal Entity is the same.
Please note: Though the matrix and/or the wizard will help you with identifying a suitable invoicing method, you will need to meet certain invoicing requirements based on local legislation. Please see the interactive map below to identify country specific invoicing requirements.
Need expert help? Please contact the Accounts Payables Customer Response Centre
In order to enable P&G to pay your Company on time:
Use the interactive global map below to help identify the P&G Country specific invoicing requirements and invoice mailing instructions. The mailing instructions will typically depend on the P&G Legal Entity VAT ID being used. Selecting the relevant country requirement can depend on "what is being sold" and on the supplier/customer VAT status. If needed, suppliers should obtain proper tax advice.
P&G has simplified how you can access real-time invoice status information.
You have several options to check the status of invoices:
1. Use Simple Invoice Status to check the basic status of a single invoice without logging on to P&G’s supplier portal.
2. Get comprehensive invoice and payments status information by using the Invoice Status app
Click here if you need help in navigating the Invoice Status APPs.
If you need more information on P&G Payment Terms, please contact your P&G Purchasing Contact.
P&G's preferred payment method is Electronic Funds Transfer (EFT). With EFT, payments can be electronically deposited utilizing ACH (Automated Clearing House) or other electronic payment types, directly into your company's designated bank account; generally within 2- 5 working days. In case you want to update your bank information, please contact the Accounts Payable Customer Response Centre.
Check the status of a single invoice without logging on to P&G's supplier portal
Please select the relevant country to find the phone number or email address for your Accounts Payable Customer Response Center